By Chris Callear – Director of Membership, AIIC
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I’ve been mulling over different ways recently that we at the AIIC can boost your business as a professional inventory clerk. There are so many routes we could explore – diversifying into similar roles, going the extra mile for clients, branching into EPC inspections, floor plans, and other added services. And I’ll definitely touch on those in the future.
But something new popped up on my screen recently that I had to find out more about. It’s called Klerky – and after a really insightful Zoom call with Richard and Mitch, the brains behind it (and also behind Inventory Hive), I thought this was worth a proper deep dive.
They’re lovely chaps – grounded, switched on, and full of smart ideas for making your working life easier and more profitable.
So, what is Klerky? Could it be useful for you? Here’s what I found out.
What Is Klerky?
Klerky is a new online platform that connects inventory clerks with letting agents and landlords who need reports done – fast.
Think of it as a kind of Uber for inventory clerks. Agents post the job, clerks respond with a quote, and everything – from messaging to report delivery to invoicing – is handled in one place.
The platform is open to all clerks, but it comes with a strong emphasis on professionalism, accountability, and standards. And because it’s independent of any one reporting software, it’s flexible – you can continue using whichever tools you prefer to create your reports.
What Problem Does It Solve?
Let’s be honest – most of us still rely on emails, WhatsApp messages, or last-minute phone calls to organise jobs. That works… until it doesn’t. Things get missed, wires get crossed, and there’s no central log of what was agreed.
Klerky solves that by putting the entire job lifecycle in one simple dashboard – for both the clerk and the agent.
From the agent’s point of view, they get:
- Quick access to vetted clerks
- An easy-to-use quote system
- Full visibility of the job status
- A digital record of the report and invoice
- One-click revision requests if needed
From our point of view as clerks, we get:
- New job opportunities
- A place to manage our bookings
- Clear audit trails of what’s been said
- Prompt invoicing
- A ratings system that helps good clerks stand out
How Does It Work?
It’s all pretty straightforward. Here’s a rough outline:
- An agent posts a job (e.g. check-in inventory for 123 High Street on Friday).
- You get notified, and can submit a quote through Klerky.
- The agent reviews quotes and picks the clerk they want.
- You get the green light, do the job, and upload the report.
- If all’s well, the agent approves it and pays you – all tracked through the platform.
- Both sides can leave a review after the job, which builds up your reputation.
A quick note on pricing:
Inventory clerks are treated as ‘suppliers’ on the Klerky platform. There’s no subscription fee – you only pay a small booking fee per job.
Once registered and onboarded, you can invite your existing agents to the platform and start streamlining admin straight away.
- Early adopters can lock in a preferential 2.5% booking fee on any new business that lands before 30 June 2025.
- From 1 July onwards, new clients introduced by Klerky will be subject to a fixed 5% booking fee (which won’t increase in future).
- Existing clients that you bring onto the platform yourself will always remain at the lower 2.5% rate, no matter when they join.
That modest fee gives you access to everything – booking tools, status tracking, messaging, and automated invoicing with just a few clicks.
Is It Replacing Inventory Hive?
Not at all. Klerky is designed to sit alongside your existing tools. So if you already use Inventory Hive (or any other report software), you can keep using it. Klerky just acts as the booking and communication layer – the place where jobs are found, booked, discussed, delivered, and billed.
You’re not being forced into any specific format or system, which is a huge plus.
Where Is It Available?
Klerky officially launched in April 2025 and started out in Greater Manchester. But it’s already being rolled out nationwide, and clerks from all over the UK are signing up. So wherever you’re based, there’s a good chance you can get involved.
One Last Thought… Platform Growth Matters
This isn’t just something I’ve looked into personally — it’s also been discussed at board level here at the AIIC.
In fact, Paul Roberts, a fellow AIIC director, made an excellent point during our conversations: for Klerky to really thrive, it needs strong uptake from both clerks and agents alike. That’s what will make it a reliable, active marketplace where jobs are posted regularly and clerks are available to pick them up.
Paul also highlighted the types of users who stand to benefit the most:
- Independent landlords who struggle to find trusted clerks on their own
- Picky landlords who like their letting agent, but not the clerk they use
- Smaller inventory companies who want more reach but don’t have the time or budget to market themselves
It’s a helpful reminder that this platform’s success depends on momentum — and that early adopters stand to benefit the most if it takes off.
Final Thought – Is This a First Mover Opportunity?
Are you an independent clerk or a business owner looking for more work, more structure, and less back-and-forth chasing?
Then honestly, what have you got to lose?
Klerky is free to join, lets you set your own prices, and could be the easiest way to get in front of serious clients who are actively booking inspections.
It’s early days, but that also means this could be the ideal first-mover advantage for clerks who sign up now. Don’t miss the boat — platforms like this tend to grow quickly once they hit a tipping point.
You can check it out for yourself here:
Website: https://www.klerky.com
How it works: https://youtu.be/lCD1WW4M9lA?si=8hmf-7INhASKCm1_
Demo video: https://www.youtube.com/watch?v=NPAlkgFJuh8
FAQs: https://www.klerky.com/become-a-supplier
Let me know your thoughts or feel free to message if you’ve signed up and want to share your experience.
Chris Callear
Director of Membership – AIIC
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